Submitting Archon event proposals
Are you a staff member, PhD researcher or RMA student and are you considering organizing an event on your research topic? Did you know that Archon can help you organize and host such events?

Types of events
Events can be organized year-round and can take the form of workshops, conferences or masterclasses related to the ARCHON fields of study (check out the list in the menu bar). Subjects may include explorations into specific archaeological research themes, for example, matters of methodological interest, or conceptual discussions. Archon also encourages events that debate the societal impact of archaeological work in all parts of the world. The duration of events is normally 1 or 2 days, but other formats can be considered as well.

Broad topics and broad involvement
The two main criteria for proposal evaluation are:

1) A theme that is likely to attract a broad audience
2) The involvement of at least two of the participating Archon institutes.

If you have trouble finding an organising partner, you can contact the coordinator or a member of the Archon Steering Committee. We are happy to help you with finding a partner at any of the other institutes.

ARCHON support
We can help you with booking a venue at any of the participating institutes and can provide support with all other logistical matters concerning the event. If you have trouble finding a venue, please note that the Kinderdijkzaal at the RCE in Amersfoort can be used free of charge, and will hold up to 80 people.

As said, what we find most important is that you collaborate actively with someone from any of the other institutes in organizing the event. If this is challenging to you, we can help you with this through our Archon Steering Committee representatives.

The available budget is max. €1000,00 per event. Archon will support, for instance, the accommodation and travel costs of international speakers, and may also fund general costs.

Deadlines and evaluation
There are two deadlines for submitting a proposal in 2019:

15 May 2019 – For events taking place in the academic year 2019-2020,
from September 2019 onwards

11 October 2019 – For events taking place in the academic year 2019-2020,
from January 2020 onwards.

If submitted before 9 September 2019, The ARCHON Steering Committee will review the proposals and decide on acceptance within four weeks of submission.

As mentioned, the main criteria are a broad subject and collaboration between two or more institutes. Furthermore, the Steering Committee only takes into account the proposals that meet the following requirements:

  • The proposal is submitted via our standard funding proposal form (all fields need to be filled out!)
  • The proposal contains an elaborate budget
  • The proposal contains a detailed program setup and list of (intended) speakers
  • Two or more institutions (affiliated to ARCHON) are working together on the organization.

Proposal submission
In order to submit a proposal, download the standard funding proposal form for an event proposal and fill it out. Here you can find a draft of the program structure.

You can send the proposals to either IJk van Hattum or Archon’s scientific director, Dr. Philip Verhagen.