ARCHON aims to offer open and inclusive events for all its members, where they can feel safe and respected. We aim to achieve this through:
- Organising inclusive events
Event organisers are asked to specify how they are going to ensure diversity and inclusivity, e.g. by
– explicitly including diversity and inclusivity as a theme
– inviting speakers from diverse backgrounds
– inviting attendants from diverse backgrounds
– facilitate participation for those attendants
- Providing a Code of Conduct
A code of conduct is available for event participants and organisers to ensure inclusivity and social safety during events (see below).
- Providing support in the case of complaints
Reports or complaints about harassment or discrimination at an ARCHON event can be made confidentially through contacting the ARCHON scientific director or coordinator in person or by sending an email to firstname.lastname@example.org.
Depending on the nature of the problem, we will consult with and refer to the responsible people and entities at the institute(s) involved in order to take further steps where necessary. However, since ARCHON is not a legal entity we can and will not conduct any investigations by ourselves.
Should a complaint be found justified, ARCHON will decide whether additional measures will be necessary, e.g., to deny access to ARCHON events to a specific person.
Should you want to contact a confidant (vertrouwenspersoon) at your institute directly, you can find their contact details here:
University of Amsterdam:
Vrije Universiteit Amsterdam:
University of Groningen:
Radboud University Nijmegen:
Code of conduct for ARCHON events
Behaviour that is expected and encouraged:
- Be respectful, inclusive, and accepting of others. Actively seek to challenge your personal biases, assumptions, and preconceived stereotypes. Approach differences with openness and curiosity.
- Be conscious of how your words and actions might harm others (even unintentionally). Take time to educate yourself on how to be more inclusive, and listen when someone takes the time to educate you.
- Be aware of privilege and power dynamics. If you find you are talking or commenting a lot, consider stepping back to leave more space for others. If you share the work or ideas of others, give credit where it is due.
- Be considerate of privacy and personal boundaries. Give others a chance to “opt-in” to personal interactions, and respect limits when they are set.
- Be constructive in offering criticism, and be gracious in accepting it. Consider “calling in” rather than “calling out,” and direct critiques toward ideas rather than people.
- Be proactive to speak up to stop harassment of others, if witnessed.
- Alert event organisers if you see an occurrence of harassment, especially where asymmetries of power exist (e.g., where the harassed participant is not in an easy position to protect themselves).
Behaviour that is strictly prohibited:
- Discrimination, including unfavourable or disparate treatment to others because of any aspect of their identity, appearance, or protected class.
- Harassment and harassing behaviour, including use of epithets and slurs, derogatory or hostile comments, or any behaviour that interferes with another person’s participation in the conference.
- Sexual harassment, including use of sexual images, jokes of a sexual or gendered nature, or any unwelcome contact of a sexual nature in any medium.
- At the start of the event, explain the rules of debate to the audience. Be clear how you choose who gets to speak and why you will cut someone off. Tell people what their time limits will be – your speakers have time limits, the audience gets them too!
- Make sure that the parameters of acceptable behaviour are explicit.
- Be proactive to stop harassment of others, if witnessed.
- Make sure that the organising team is clearly recognizable and approachable should any problems arise.
- If you believe that there is a risk of immediate physical harm or danger, you should act to ensure the safety of participants, e.g. by calling in support from security personnel.